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Microsoft Outlook Email Configuration

Creating a Mail Rule or Filter.

These instructions will help you setup a Mail Rule (filter) in Microsoft Outlook or Outlook Express.

This example creates a filter to move emails that have particular words in the subject line to a specific folder. You can of course create other filters based on other characteristics of the email messages.

The screen shots below may not exactly match your installation, but the same general process will apply.

Click on Tools on the menu bar, then select "Rules Wizard..." "Message Rules..." or "Rules and Alerts..." from the drop down menu.

The Rules wizard window shows the rules you already have. On the "Rules Wizard" window click on the "New" button.

Next click on "Check messages when they arrive".

Then click on the "Next" button at the bottom of the window.

Click on the box beside "with specific words in the subject" in the top box, then click on "specific words" in the bottom box and a new window will pop up.

Type a word (or exact phrase) you want to include then click on the "Add" button. You can continue to add words to the filter and they will appear in the "Search List:" box. The filter will search for any of these words in the "Subject" line of the email.

When you have finished adding words click on the "OK" button and this new window will close. Click on the "Next" button in the Rules Wizard.

In the "Rules Wizard" click on "move it to the specified folder" in the top box. Then click on "Specified" in the bottom box and a new window will pop up.

Select the folder you want the messages to be moved to. Click on the "+" sign next to a folder to see sub-folders within it. Click on a folder then click on the "New..." button to create a new sub-folder in that folder.

Click on the "OK" button when you have finished.

Now give this rule a name. It will automatically suggest a name based on your folder or search options. Make sure the box next to "Turn on this rule" is ticked. When you have done this click on the "Finish" button.

Your new rule will now be listed in the main "Rules Wizard" window. To change the order the rules are applied, click on the name of a rule, then click on the "Move Up" or "Move Down" button until your rule is where you want it in the list.

Now click on the "OK" button. Your Mail Rule is now set up, this will close the "Rules Wizard" window.

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